Wednesday, September 30, 2015

Tax-Basis Accounting Bookkeeping

Be aware!

That some of those subject to BIR examination/audit are those not using the Tax-Basis accounting bookkeeping ...

see Section 257 (B) (3)  of NIRC

SEC. 257. Penal Liability for Making False Entries, Records or Reports, or Using Falsified or Fake Accountable Forms. -
(B) Any person who:
(3)  Offers any taxpayer the use of accounting bookkeeping records for internal revenue purposes not in conformity with the requirements prescribed in this Code or rules and regulations promulgated thereunder;
See also

RMC 44  -2002


RMC 22-2004


Monday, August 31, 2015

Contents of VAT Invoice and Official Receipt

See Section 113 (B) of NIRC

(B) Information Contained in the VAT Invoice or VAT Official Receipt. - The following information shall be indicated in the VAT invoice or VAT official receipt:
(1)  A statement that the seller is a VAT-registered person, followed by his Taxpayer's Identification Number (TIN); and
(2)  The total amount which the purchaser pays or is obligated to pay to the seller with the indication that such amount includes the value-added tax. Provided, That:
(a)  The amount of the tax shall be known as a separate item in the invoice or receipt;
(b)  If the sale is exempt from value-added tax, the term "VAT-exempt sale: shall be written or printed prominently on the invoice or receipt;
(c)  If the sale is subject to zero percent (0%) value-added tax, the term "zero-rated sale" shall be written or printed prominently on the invoice or receipt.
(d)  If the sale involved goods, properties or services some of which are subject to and some of which are VAT zero-rated or Vat exempt, the invoice or receipt shall clearly indicate the break-down of the sale price between its taxable, exempt and zero-rated components, and the calculation of the value-added tax on each portion of the sale shall be known on the invoice or receipt: Provided, That the seller may issue separate invoices or receipts for the taxable, exempt, and zero-rated components of the sale.
(3)  The date of transaction, quantity, unit cost and description of the goods or properties or nature of the service; and
(4)  In the case of sales in the amount of One thousand pesos (P1,000) or more where the sale or transfer is made to a VAT-registered person, the name, business style, if any, address and Taxpayer Identification Number (TIN) of the purchaser, customer or client. [75] 


Friday, July 31, 2015

AUTHORITY TO PRINT (ATP) AND MANNER OF PRINTING OF RECEIPTS / INVOICES

RR 18-2012 enumerated the lists of manner of printing and requirements of printing Receipts and Invoices

Fill-up BIR Form 1906 and
Bring COR/BIR Form 2303, ATP, last booklets of SI/OR/Commercial Invoices
Then, follow Section 3 of RR 18-2012

See Section 3 of RR 18-2012

SECTION 3.POLICIES AND GUIDELINES 
AUTHORITY TO PRINT (ATP) AND MANNER OF PRINTING OF RECEIPTS / INVOICES.- 
1. All persons, whether private or government, who are engaged in business shall secure /apply from the BIR an Authority to Print principal and supplementary receipts/invoices
National Government Agencies (NGAs), Government Owned and Controlled Corporation (GOCCs) and Local Government Units (LGUs) engaged in proprietary functions shall apply for ATP in the printing of their principal and supplementary receipts/invoices. 
2. For newly registered taxpayers, the ATP shall be secured simultaneously with the Certificate of Registration (COR).
3. The Taxpayer-applicant shall apply for an ATP and submit the required documents, using the on-line ATP System. However, in case of systems downtime, taxpayer shall apply for ATP and submit the required documents at the RDO or concerned LT Office having jurisdiction over the taxpayer’s Head Office.
4. As a general rule, all applications for ATP of the Head Office (HO) and all its branches shall be done on-line. In case of systems downtime as officially posted in the BIR website, all applications for ATP shall be manually filed and the corresponding ATP shall be manually issued through an alternative off-line ATP system, by the RDO or concerned LT Office having jurisdiction over the taxpayer’s Head Office. All applications for ATP processed during systems downtime shall be immediately uploaded by the concerned RDO or LT Office, upon availability of the on-line ATP system. 
5. There shall be one application for ATP per establishment (HO or branch) which shall be filed with RDO/LT Office concerned where the HO is registered. Each application shall be issued a separate ATP. The principal and supplementary receipts/invoices of the HO and each of the branches must have their own independent series of serial number. Each application as well as the printed accounting document/s shall reflect the exact address of the branch, TIN and the branch code attached to the TIN. The TIN, branch code (if applicable) and address of the HO must be reflected in the printed principal and supplementary Receipts/Invoices used in the business premises of the HO. Likewise, the printed principal and supplementary receipts/invoices to be issued/used in the branches (if applicable) must reflect the TIN, branch code and address of the branch/es.
6. The approved ATP shall be valid only upon full usage of the inclusive serial numbers of principal and supplementary receipts/invoices reflected in such ATP or five (5) years from issuance of the same, whichever comes first.
7. No ATP shall be granted for the printing of principal and supplementary receipts/invoices unless the required information which shall be prescribed in a separate revenue issuance, are reflected therein.
8. The replicate copy of the ATP issued shall be printed at the inside back portion of the cardboard cover of each booklet/pad of principal and supplementary receipts/invoices printed.
9. Only BIR Accredited Printers shall have the exclusive authority to print principal and supplementary receipts/invoices.
10. The on-line ATP System shall generate reports that will be prescribed in the Revenue Memorandum Order that will be issued for this purpose.


Tuesday, June 30, 2015

What are the other documents to be issued for selling of goods, properties, services, and use of services?

For selling of goods or properties:

Aside from the VAT Sales Invoice or Non-VAT Sales Invoice, sellers also issue a Collection Receipt.

For selling of services or use/lease of properties:

Aside from the VAT Official Receipt or Non-VAT Official Receipt, sellers also issue a Billing Invoice.

Collection Receipts and Billing Invoices belong to the so-called Supplementary / Commercial Invoices. These documents must also be covered by ATP and be printed by BIR accredited printers.

Source: Revenue Regulation 18-2012

Reference : Section 2, Number 3 of RR 18-2012
3. SUPPLEMENTARY RECEIPTS / INVOICES - for purposes of these Regulations, these are also known as COMMERCIAL INVOICES. It is a written account evidencing that a transaction has been made between the seller and the buyer of goods and/or services, forming part of the books of accounts of a business taxpayer for recording, monitoring and control purposes.
It is a document evidencing delivery, agreement to sell or transfer of goods and services which includes but are not limited to delivery receipts, order slips, debit and/or credit memo, purchase order, job order, provisional/temporary receipt, acknowledgement receipt, collection receipt, cash receipt, bill of lading, billing statement, statement of account, and any other documents, by whatever name it is known or called, whether prepared manually (handwritten information) or pre- Page 3 of 5 printed/pre-numbered loose-leaf (information typed using excel program or typewriter) or computerized as long as it is used in the ordinary course of business being issued to customers or otherwise.
Supplementary receipts/invoices, for purposes of Value-Added Tax, are not valid proof to support the claim of Input Taxes by buyers of goods and/or services. 



Sunday, May 31, 2015

What to issue if your business is selling services or use of properties? Sales Invoice? or Official Receipt?

If you are a seller or buyer of services or use/lease of properties, what document/s must you issue (for sellers) / receive (for buyers)?

The answer depends on what business tax type the seller is registered.

If the seller is VAT-Registered, he/she must issue a VAT Official Receipt

Reference: Section 2, Number 2, Subnumber 2.2 of RR 18-2012
2.2 VAT OFFICIAL RECEIPT - for purposes of Value Added Tax (VAT) pursuant to Section 108 of the NIRC, as amended, it is a proof of sale of service and/or leasing of properties which shall be the basis of the output tax liability of the seller and the input tax claim of the buyer. It is a written admission or acknowledgment of the fact that money has been paid and received for the payment or settlement between persons rendering services and its customers.

If the seller is not a VAT-Registered (Percentage Tax), he/she must issue a Non-VAT Official Receipt

Reference: Section 2, Number 2, Subnumber 2.4 of RR 18-2012
2.4 NON-VAT OFFICIAL RECEIPTS - for purposes of Percentage Tax pursuant to TITLE V of the NIRC, as amended, it is a proof of sale of service and/or leasing of properties which shall be the basis of the Percentage Tax liability of the seller. It is a written admission or acknowledgment of the fact that money has been paid and received for the payment or settlement between persons rendering services and its customers

Source: RR 18-2012

Related topics:

Issuance of Sales Invoices, Official Receipts or Commercial Invoices

What to issue if your business is selling goods or properties? Sales Invoice or Official Receipt

Thursday, April 30, 2015

What to issue if your business is selling goods or properties? Sales Invoice? or Official Receipt?

If you are a seller or buyer of goods or properties, what document/s must you issue (for sellers) / receive (for buyers)?

The answer depends on what business tax type the seller is registered.

If the seller is VAT-Registered, he/she must issue a VAT Sales Invoice

Reference: Section 2, Number 2, Subnumber 2.1 of RR 18-2012
2.1 VAT SALES INVOICE - for purposes of Value Added Tax (VAT) pursuant to Section 106 of the NIRC, as amended, it is a written account evidencing the sale of goods and/or properties issued to customers in an ordinary course of business, whether cash sales or on account (credit) which shall be the basis of the output tax liability of the seller and the input tax claim of the buyer. Cash Sales Invoices and Charge Sales Invoices falls under this definition.
If the seller is not a VAT-Registered (Percentage Tax), he/she must issue a Non-VAT Sales Invoice

Reference: Section 2, Number 2, Subnumber 2.3 of RR 18-2012
2.3 NON-VAT SALES INVOICES - for purposes of Percentage Tax pursuant to Section 116 of the NIRC, as amended, it is a written account evidencing the sale of goods and/or properties issued to customers in an ordinary course of business, whether cash sales or on account (credit) which shall be the basis of the Percentage Tax liability of the seller. 
Source: RR 18-2012

Related topics:

What to issue if your business is selling services or use of properties? Sales Invoice or Official Receipt

Issuance of Sales Invoices, Official Receipts or Commercial Invoices





Saturday, February 28, 2015

Issuance of Sales Invoices, Official Receipts or Commercial Invoices

Accordingly, Taxpayers who are engage in business or rendering services to others shall issue a duly registered receipts or sales or commercial invoices ...

... indicate in the receipt or invoice the name, business style, address and TIN of the purchaser.

Source: http://www.bir.gov.ph/index.php/tax-code.html#title4

Sec 237, NIRC

SEC. 237. Issuance of Receipts or Sales or Commercial Invoices. - All persons subject to an internal revenue tax shall, for each sale or transfer of merchandise or for services rendered valued at Twenty-five pesos (P25.00) or more, issue duly registered receipts or sales or commercial invoices, prepared at least in duplicate, showing the date of transaction, quantity, unit cost and description of merchandise or nature of service: Provided, however, That where the receipt is issued to cover payment made as rentals, commissions, compensations, fees, receipts or invoices shall be issued which shall show the name, business style, if any, and address of the purchaser, customer or client: Provided, further, That where the purchaser is a VAT-registered person, in addition to the information herein required, the invoice or receipt shall further show the Taxpayer Identification Number (TIN) of the purchaser.
The original of each receipt or invoice shall be issued to the purchaser, customer or client at the time the transaction is effected, who, if engaged in business or in the exercise of profession, shall keep and preserve the same in his place of business for a period of three (3) years from the close of the taxable year in which such invoice or receipt was issued, while the duplicate shall be kept and preserved by the issuer, also in his place of business, for a like period.

Monday, December 29, 2014

Fundamentals of Accounting Part 1 (Based on CMO3 S2007 Revised Syllabus)

Important:  As part of my research re accounting topics... found out that there's a revised syllabus on Fundamentals of Accounting-Part 1 which should be taught to BSA students beginning SY2007 and onwards (or until further issuance of new CMO) ... 

================================================================
                                                            
                                                     Republic of the Philippines
OFFICE OF THE PRESIDENT
COMMISSION ON HIGHER EDUCATION


CHED MEMORANDUM ORDER (CMO)
No. 3
Series 2007

Below is an excerpt from ANNEX A – SUGGESTED DESCRIPTIONS, COURSE OUTLINES, AND REFERENCES of CMO No. 3 Series 2007 pertaining to the Syllabus of Fundamentals of Accounting, Part 1.



Course Title        :               Fundamentals of Accounting, Part I

Credit                    :               Six (6) units

Prerequisite        :               (None)


Course Description:

This course provides and introduction to accounting, within the context of business and business decisions.  Students obtain basic understanding of the principles and concepts of accounting as well as their applicability and relevance in the national context and learn how to use various types of accounting information found in financial statements and annual reports.  Emphasis is placed on understanding the reasons underlying basic accounting concepts and providing students with an adequate background on the recording, classification, and summarization functions of accounting to enable them to appreciate the varied uses of accounting data.


Course Outline:

1.1          Definition, purpose, nature, functions, scope and objectives of accounting
1.2          Different branches of accounting ( financial, managerial, etc)
1.3          The classical notion of stewardship
1.4          Users of accounting information (internal vs external users)
1.5          Double entry bookkeeping
1.6          History of accounting
1.6.1           The Florentine vs the Venetian approach to reporting
1.6.2           Savory and the Napoleonic Commercial Code
1.6.3           The industrial revolution and the share-issuing company
1.6.4           The arrival of income taxation and the conflict with financial accounting
1.6.5           Schmalenbach and the charts of accounts
1.6.6           The rise of the group of companies and the need for consolidated accounts
1.6.7           Internalization of markets and reporting
1.7          Accounting variations among countries
1.7.1     Why practices differ from one country to another even though the same set of basic principles is followed
1.7.2      The linkage of tax laws and accounting principles requirements for enterprises in certain countries
1.7.3           Differences in the degree of development of the capital markets in countries and their effect on the development and use of generally accepted international principles of accounting
1.8          Basic Professional values and ethics
1.8.1           Reputation
1.8.2           Integrity and due care
1.8.3           Competence
1.8.4           Objectivity
1.8.5           Client relations and confidentiality
1.8.6           Reporting breaches of conduct
1.8.7           Unlawful activities
1.8.8           Fees and remuneration
1.8.9           Publicity and advertising
1.8.10       Disciplinary procedures
1.9          Forms of business organization and their activities (e.g. financing, investing and operating)
1.10      Accounting concepts and principles
1.11      The basic financial statements of business organizations
1.12      Relationships among the financial statements
1.13    Definition, classification and examples of assets, liabilities, capital or owner’s equity, income, and expenses.
1.14      The accounting profession: career opportunities
1.15  Specialized accounting fields (public accounting, private accounting, government accounting, accounting education)

2.1          Features of an effective information system
2.2          Overview of an accounting information system
2.3     The three stages of data processing :  A comparison of computerized and manual accounting system

3.1          Definitions of business transactions and source documents
3.2          Summary of business activities (financing, investing, operating)
3.3          The accounting equation
3.4          Analyzing and accounting for business transactions
3.5      Presentation of results of routine transactions by preparing the Basic Income Statement, Owner’s Equity Statement, Balance Sheet, and Statement of Cash Flows

4.1      Double-entry accounting and accounting systems:  Florentine vs Venetian approach to reporting, Savory and Napoleonic Commercial code, and Schmalenback
4.2          The account and T-account
4.3          Rules of debit and credit
4.4          Chart of accounts and normal balances of an account
4.5      Recording in two-column journal (initial investment by owner, changes in assets, liabilities and capital, changes in income and expenses, withdrawals of owners)
4.6          Posting to the ledger
4.7          Preparing the trial balance

5.1          Accrual-basis accounting vs Cash-basis accounting
5.2          Accounting period
5.3          Revenue principle
5.4          Matching principle
5.5          Time period concept
5.6          Overview of the adjusting process
5.7          Adjustments for prepayments (deferrals), accruals, uncollectible accounts receivable, depreciation of property, plant and equipment
5.8          Preparation of the adjusted trial balance and financial statements
5.9          Use of accounting information for decision making  

6.1          Overview of the accounting cycle               
6.2          Preparing an accounting worksheet
6.3          Using the worksheet
6.4     Preparing financial statements form the worksheet (income statement, owner’s equity statement, balance sheet, cash flow statement (simple cash receipts and disbursements statement)
6.5          Journalizing and posting adjusting entries
6.6          Journalizing and posting closing entries
6.7          Preparing the post-closing trial balance
6.8          Preparing the reversing entries

7.1    Merchandising operations (nature and operating cycle of a merchandising business, business documents)
7.2      Recording merchandising business transactions in a two-column general journal (sales revenue, sales returns and allowances, sales discounts, purchases of merchandise, purchase returns and allowances, purchase discounts, transportation costs)
7.3          Inventory systems (perpetual and periodic inventory procedures)
7.4          Determination of merchandise inventory, costs of goods sold and gross margin
7.5          Worksheet preparation
7.6          Adjusting and closing process for a merchandising business
7.7          Financial statements of a merchandising business
7.8          Use of accounting information in decision making  

8.1          Nature and use of control accounts and subsidiary ledgers
8.2   Types of Special Journals (sales journal, purchases journal, cash receipts journal, cash disbursements journal)
8.3      Recording of financing, investing and operating transactions in the special journals and general journal
   
9.1          Nature of manufacturing business
9.2          Transactions related to the manufacturing process
9.3          Elements of manufacturing costs
9.4         Preparation of financial statements of a manufacturing enterprise (balance sheet, income statement, statement of cost of goods manufactured and sold) 

Sunday, December 28, 2014

CORE COMPETENCIES FOR BOOKKEEPING

CORE COMPETENCIES FOR BOOKKEEPING
(Based on the Bookkeeping Course NC III of TESDA)


  • JOURNALIZE TRANSACTIONS (Unit Code: HCS412301)
  • POST TRANSACTIONS (Unit Code: HCS412302)
  • PREPARE TRIAL BALANCE (Unit Code: HCS412303) 
  • PREPARE FINANCIAL REPORTS (Unit Code: HCS412304)

Note: Discussion-articles here for Core Bookkeeping will be limited only to topics related to Financial Accounting and Reporting.  Topics for Basic and Common Competencies are not touched here. 

 To understand and learn the above topics, please click and read the topics below:

a) Relationship among Financial Statements
b) Accounting Processes and Accounting Cycle
c) Financial Accounting and Bookkeeping
d) Introduction to Record-Keeping or Bookkeeping
 
Note:  This is applicable to Philippine Setting